Under the Health Insurance Portability and Accountability Act (HIPAA), the Health Information Technology for Economic and Clinical Health Act (HITECH) and the Texas laws on record retention, DanHil Containers has implemented written policies and procedures to maintain and monitor the privacy and confidentiality of Protected Health Information (PHI) of employees.
Protected Health Information (PHI) refers to individually identifiable health information that is transmitted orally, by electronic media, or any other form or medium for DanHil’s group health plans or received by a health care provider, health plan or health care clearinghouse that relates to the past or present health of an individual or to payment of health care claims. PHI information includes medical conditions, health status, claims experience, medical histories, physical examinations, genetic information and evidence of disability.
Activities Necessitating the Use of PHI which may require the use of transmission of PHI include—
Annual enrollment, changes in enrollment, new hire enrollment, and payroll deductions in DanHil’s health plan and other benefits.
Aiding in claims problem resolution and explanation of benefits issues, as well as, assistance in coordination of benefits with other providers.
All information related to these processes will be maintained in confidence, and employees will not disclose PHI from these processes for employment-related actions, except as provided by administrative procedures approved by the Privacy Director.
PHI does not include employment records held by DanHil Containers for employment-related purposes such as but not limited to:
Administering sick leave.
Complying with Family and Medical Leave Act (FMLA).
Workers Compensation and those authorized by the workers’ compensation providers.
Drug screening results.
Disclosure of PHI to the individual to whom the PHI belongs or to authorized parties by the individual PHI holder.
Personal records and disclosures of PHI will be maintained for a period of seven (7) years unless federal or state law requires a longer retention period. Records that have been maintained for the maximum
period will be destroyed in a manner to ensure that such data is not compromised in the future in accordance with DanHil’s record destruction policy.
If an employee has questions, wants more information on DanHil’s privacy policies and procedures, or suspects or has evidence their PHI has been compromised, contact DanHil’s Privacy Director.
DanHil Containers II, Ltd.
P O Box 2089
Temple, TX 76503-2089
DanHil Containers II, Ltd
P O Box 2346
Brownwood, TX 76804-2346
Upon notification of any type of privacy complaint, the Privacy Director will immediately forward a Privacy Complaint Report to the affected party for completion. Once the completed report is returned to the Privacy Director, the Privacy and Security Directors will investigate the complaint and send a letter of confirmation back to the party indicating that the occurrence is duly noted and corrected and that processes are in place to avoid this incident in the future. The affected party can also submit the complaint to the Secretary of Health & Human Services.